|Department Name:||Office of Sponsored Programs - CA|
|Position Type:||Full Time|
|Position Title||Administrative Specialist|
|Position Summary:|| |
The Administrative Specialist reports to the Pre-Award Grants Manager in the Office of Sponsored Programs (OSP). The role provides logistical and data support to the Office of Sponsored Programs. This encompasses organization and coordination of key office services, including compilation and entry of critical data elements in a deadline driven environment, as well as assisting in the management of the grant proposal process from initial application receipt through post-submission file creation. In addition, this role assists in proposal record management and verification of necessary documentation and resources to ensure applications are ready for review and file records are complete and accurate. This position will also act as the liaison with appropriate Institute offices on matters of compliance, as well as work with department contacts on initial problem resolution.
|Position Description|| |
Performs a variety of activities in support of functional areas such as finance, procurement, legal, or human resources or for a specific project/business/technical unit. Gathers, collects, records, tracks and verifies data and information from multiple sources. Compiles, reviews and analyzes data. Uses software for functional area, to compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations. May design processes to enhance work flow. Provides data and information to others on functional unit processes and procedures.
RESPONSIBILITIES AND DUTIES
SCOPE AND COMPLEXITY
|Location:||San Diego, California|
|Physical Requirements:|| |
With or without reasonable accommodation, employees in this position must be able to sit and type at a computer terminal for up to 8 hours per day with appropriate breaks and perform tasks that require fine dexterity and repetitive motions using the arms, hands, wrists and fingers. Further details of established essential functions for this position will be addressed/discussed during the interview process.
|Basic Qualifications:|| |
High School diploma or an equivalent combination of education, training and experience.
Minimum of 5 years related experience. Requires excellent organization and communication skills and the ability to work independently.
Must be detail-oriented and flexible.
Strong experience with Word, Excel, PowerPoint, as well as the ability to learn other software programs specific to department.
Professional level typing/editing skills.
|Preferred Qualifications:|| |
* Experience updating websites preferred.
|Job Closing Date:|
|Open Until Filled||Yes|
|Job Posting Category||Administrative & Support|
|EEO Statement|| |
The Scripps Research Institute is an Equal Opportunity Employer. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected characteristic or status.