Job Description

Requisition Number 07305
Department Name: Postdoc Services
Position Type: Full Time
Position Title Career & Postdoc Services Program Manager
Position Summary:

Plans, develops, and implements educational and career training programs for graduate students and postdocs on the Scripps Research California campus. Builds strategic relationships with faculty, administrators, postdocs, graduate students, and external partners to assess needs, coordinate services, and arrange events. Gives presentations, advises trainees, and arranges events and programs supporting the Office’s mission. Approximately half of this role is involved in event coordination and ongoing program administration.

Position Description

RESPONSIBILITIES AND DUTIES
* Develop and maintain curriculum for professional development courses, workshops, training programs and one-time or recurring events. Topics may include job search skills, career exploration, laboratory leadership, scientific communication, etc. May collaborate with internal and external professionals to develop curriculum. Invite and manage faculty or guest speakers; or, where appropriate, teach workshops directly.
* Provide career planning, job searching, and professional development advice to hundreds of graduate students and postdoctoral scholars via in-person career counseling appointments, phone calls, and email.
* Build and maintain relationships with employers, trainees, faculty, service providers, trainers, and professional groups. Coordinate career training initiatives with other institutes and organizations in the assigned region, including the relevant Scripps postdoctoral association for the assigned campus.
* Coordinate logistics for, and/or present, training in the Responsible Conduct of Research for the institute’s graduate students and postdocs.
* Establish personal contacts with employers to promote recruitment of Scripps postdocs and graduate students through on-campus recruiting events and networking. Work with the relevant Scripps postdoctoral association, the graduate program, and other stakeholders to develop formalized programs for trainees to obtain professional experience.
* Track and engage alumni via such efforts as: moderating and engaging current and former researchers on relevant LinkedIn groups; building relationships with the Philanthropy Department to jointly coordinate alumni events; arranging alumni meetups at conferences; and planning bi-monthly "meet the alumni" events.
* Contribute to, publicize, and develop content for the institute’s alumni Web portal.
* Coordinate logistics for capturing high-quality photographs, video, and graphic assets for promoting office services and showcasing alumni, in accordance with the institute’s branding guidelines.
* Develop and procure career related resources, including reference materials, books, samples, videos, and links to other resources, to aid Scripps graduate students and postdocs in developing their professional skills.
* Oversee the Career and Postdoctoral Services resource library.
* Attend regular meetings for several campus groups, actively contributing to the mission of each.
* Strategically publicize programs through social media and web technologies, including websites, LinkedIn, Twitter, and Facebook.
* Collaborate with the International Services Office to organize and publicize career-related and/or cultural programming tailored to international students and postdocs.
* May perform duties in support of the Graduate Program.
* Performs other duties as assigned.
DECISION MAKING
Identifies speakers who have expertise related to the learning objectives of a workshop, and who will teach in a clear, engaging manner. Recruits faculty and professionals to participate as panelists or guest speakers. Decides appropriate workshop duration, what content to teach, and what teaching methods to use when doing so. Within the scope of a regularly occurring and/or low-cost event, has the autonomy and authority to make purchases or enter into agreements for service, etc. Uses education and experience to make recommendations to postdocs concerning career counseling and training recommendations.
COMMUNICATION
Internal interactions range from the simple exchange of information with Scripps employees, students, and postdocs, to delivering training and/or providing career counseling to graduate students and postdocs. External communications range from the exchange of information, to negotiating and/or persuading others with the goal of gaining support, coordination and/or participation in various events and programs. Demonstrates a professional and service-oriented demeanor in internal and external interactions as a representative of the institute, while generating interest, support and enthusiasm for new and ongoing programs and events.
SCOPE AND COMPLEXITY
Partners with department Director and staff to assess impact of existing and proposed programs. Annual goals are assigned, but demonstrates autonomy to achieve goals through program development/maintenance, scheduling and implementation. Limited supervision provided on regular maintenance of existing programs. More detailed instruction/collaboration provided on new assignments/projects. Work is varied, although some routine is expected within the scope of maintaining ongoing programs and coordinating recurring or periodic events.
SUPERVISION OF OTHERS
Individual contributor. Does not supervise.

Location: San Diego, California
Additional Information:
Physical Requirements:

This position works in a typical office environment. With or without reasonable accommodation, employees in this position must be able to sit and type at a computer terminal for up to 8 hours per day with appropriate breaks and perform tasks that require fine dexterity and repetitive motions using the arms, hands, wrists and fingers. Further details of the physical requirements of established essential functions for this position will be addressed/discussed during the interview process.

Basic Qualifications:

POSITION REQUIREMENTS
* Bachelor’s degree in a scientific discipline, educational leadership, counseling or communications, or the equivalent combination of education, training and experience.
* Advanced degree desirable.
* Minimum three years related experience in an academic or non-profit environment in several of the following functional areas: teaching/training to include delivery and curriculum development at the college or adult level; scientific manuscript and grant writing; building relationships with recruiters and employers; career counseling; alumni relations; assessment; and/or program coordination.
* Candidates with knowledge of research culture, which may include presenting research, writing research-related documents (papers, grants), and working with others in a research setting, desired.
* Strong attention to detail.
* Ability to follow-through, think creatively, and work both independently and in teams.
* Demonstrates initiative and the ability to continuously learn new material quickly and independently.
* Excellent verbal and written communication skills. Experience presenting in front of groups.
* Ability to be discreet and handle confidential information.
* Strong working knowledge of MS Office (Word, Excel, PowerPoint, Outlook).
* Experience in academic program marketing and social media desirable.
* Experience with formative and summative assessment methods and developing learning outcomes desirable.

Preferred Qualifications:
Compensation:
Job Closing Date:
Open Until Filled Yes
Job Posting Category Administrative & Support
EEO Statement

The Scripps Research Institute is an Equal Opportunity Employer. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected characteristic or status.

Application Instructions

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