Job Description

Requisition Number 06648
Department Name: Molecular Medicine - CA
Position Type: Full Time
Position Title Executive Assistant II
Position Summary:

Provides executive level administrative support to the Director of the Scripps Research Translational Institute (SRTI)/Executive Vice President of Scripps Research, and general administrative support to SRTI’s executive office staff.

RESPONSIBILITIES AND DUTIES
* Provide a high level of administrative support to the Director/EVP, including heavy calendar, meeting planning and travel management.
* Coordinate high level meetings, including executive and board meetings, research program meetings, and other management/executive meetings.
* Independently prepare, review and approve Request for Payments, input requisitions in SciQuest database, prepare expense reports for reconciliation.
* Prepare a wide variety of reports, letters, and memos, while maintaining confidentiality.
* Screen office visitors and phone calls, maintain records on compliance and regulations, procedures, systems, and precedents, receive and route mail for department.
* Maintain positive relationships with executive team, faculty and administration staff.
* Regularly correspond with external and internal collaborators, including Scripps Research faculty, investigators, department manager, and administration, responding to questions and providing information pertaining to procedures and services in a clear, concise, and professional manner.
* Disseminate information to and collect information from SRTI faculty, managers and executive leadership for the purpose of work coordination, problem resolution, and information sharing.
* Perform other duties and projects as assigned.

Location: California
Additional Information:
Physical Requirements:

With or without reasonable accommodation, employees in this position must be able to sit and type at a computer terminal for up to 8 hours per day with appropriate breaks and perform tasks that require fine dexterity and repetitive motions using the arms, hands, wrists and fingers. Further details of established essential functions for this position will be addressed/discussed during the interview process.

Basic Qualifications:

* High school diploma, or equivalent combination of education, training and experience.
* Bachelor’s degree preferred.
* 10+ years progressive experience in executive management support as executive assistant.
* Experience working in a medical research institute preferred.
* Proficient and advanced skills with Microsoft Office (Outlook, Word, Excel, and PowerPoint).
* Excellent written and verbal communication skills.
* Experience with receiving and organizing financial and technical documents and information.
* Advances organizational skills with high attention to detail and excellent customer service.
* Must be self-directed, with the ability work independently and prioritize multiple tasks, work under pressure with shifting priorities and meet deadlines.
* Proficient skills and ability to work with a diverse work group and individuals at all staff levels; maintain diplomatic and respectful interactions.
* Must be able to work in a team environment and convey positive work ethic to complete any task as requested.
* Must maintain confidentiality and use discretion when dealing with sensitive issues and information.

Preferred Qualifications:
Compensation: DOE
Job Closing Date:
Open Until Filled Yes
Job Posting Category Administrative & Support
EEO Statement

The Scripps Research Institute is an Equal Opportunity Employer. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected characteristic or status.

Application Instructions

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