Job Description

Requisition Number 06668
Department Name: Office of Sponsored Programs - CA
Position Type: Full Time
Position Title Grants Administrator II
Position Summary:

Provide professional-level administrative expertise in the post-award reviewing and processing of moderately complex contract and grant award documents; specific responsibilities include, but are not limited to: review, approve, and process source expenditure documents including purchase orders, payment requests, invoices, payroll/personnel forms, re-budget forms, and cash receipts, which may include interacting with administrative support staff, faculty, and other key stakeholders; review and reconcile monthly ledgers, monthly salaries and benefit expenditures; verify correct indirect cost charges, making adjustments for equipment purchases; monitor expenditures to ensure compliance with agency regulations, availability of funds, appropriateness of expenditure, and conformance with TSRI guidelines; as appropriate, communicate NIH and other agency guideline revisions to lab staff; create and maintain financial spreadsheets to track changes and trends in payroll distribution, salary rates, and rollover account numbers, as well as to reconcile total expenditures with amount awarded utilizing data from financial accounting system and NIH award documents; make appropriate journal and budget adjustments to balance accounts and research/resolve all discrepancies; establish account numbers and budgets for new grants and accounts rolling over to new budget cycle; prepare financial report of expenditures for each budget cycle of grant; track and review grant expiration dates to ensure financial stability; prepare final reporting as mandated by agency guidelines; maintain audit support documentation, ensuring that it contains valid and current account number and proper authorization; analyze current and historic funding trends, forecasts future revenues, estimates payroll costs and other expenditures, and identify budget deficiencies; may provide advice and counsel to scientists regarding current and projected grant funding and comparisons with historical expenditure patterns; remain knowledgeable of funding agency and TSRI requirements and regulations that impact the post-award aspect of contract and grant awards; perform other related duties as required or assigned.

Location: California
Additional Information:
Physical Requirements:

With or without reasonable accommodation, employees in this position must be able to sit and type at a computer terminal for up to 8 hours per day with appropriate breaks and perform tasks that require fine dexterity and repetitive motions using the arms, hands, wrists and fingers. Further details of established essential functions for this position will be addressed/discussed during the interview process.

Basic Qualifications:

Requires a Bachelor’s degree, preferably in accounting, finance, business administration or an equivalent combination of education, training and/or experience from which comparable knowledge, skill and abilities have been attained. Requires 3-5 years experience related to the post-award review of moderately complex scientific grants and contracts, preferably within a comparable non-profit research institution. Must have solid administrative analysis, follow through and time management skills to effectively organize and prioritize workload, foresee problem areas, and seek immediate action. Must have strong computer skills to include word processing, web searching, downloading, and reporting, database manipulation, and spreadsheets. Requires solid analytical, verbal and written communication skills and the ability to effectively interact with all levels of faculty and staff. Must have demonstrated ability to manage several projects simultaneously while serving as a resource person for all contacts and providing a high level of customer service. Requires the ability to work independently, within tight timeframes, as well as excel in a collaborative environment.

Preferred Qualifications:
Compensation: DOE
Job Closing Date:
Open Until Filled Yes
Job Posting Category Administrative & Support
EEO Statement

The Scripps Research Institute is an Equal Opportunity Employer. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected characteristic or status.

Application Instructions

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