Job Description

Requisition Number 06370
Department Name: Human Resources - FL
Position Type: Full Time
Position Title Human Resources Assistant II
Position Summary:

The Scripps Research Institute, also known as Scripps Research is currently seeking a Human Resources Assistant II for its Florida facility. The selected candidate will perform general clerical functions in support of, and as back up to members of, the Scripps Florida Human Resources Team in the areas of talent acquisition, training, benefits administration, record-keeping, and HRIS.
* Performs data entry of personnel actions changes in HRIS system
* Prepares new hire packets; may assist with the preparation of offer letters and welcome letters.
* Performs general clerical duties such as photocopying, scanning, filing, faxing, answering phones/routing calls, drafting correspondence and other communication pieces, ordering supplies, etc.
* Assists the recruiting function with scheduling appointments for on-site, telephone, and/or video interviews: coordinating calendars with hiring departments. May pre-screen candidates for qualifications, availability, and/or salary expectations as directed by the recruiting staff prior to scheduling interviews. May administer applicant skills tests.
* Completes onboarding process for all members of the Scripps Florida community including explaining paperwork to new hires and responding to questions; collects and reviews required documents and troubleshoots missing or incorrect information; schedules orientation; conducts new hire check-in and coordinates with other departments; processes paperwork; creates electronic I-9 records; and may coordinate foreign scholar on-boarding with International Services Office staff.
* Coordinates the distribution of various mail to the department.
* Creates, maintains, and retains HR records. Ensures on site HR Records are compliant and maintains confidential human resource information/data.
* Responds to basic and routine inquiries regarding HR procedures and processes.
* Assists with exit processing.
* Assists with updating department forms and supplies.
* Maintains stability and accuracy of internal ID system and printer; assists creation of ID system badges.
* Works with HR department on special projects.
* Responds proactively to employee and management issues and concerns with empathy, confidentiality and integrity.
* May assist with annual open enrollment process which may include paperwork flow and management, developing communications, and resolving employee inquiries.
* May coordinate logistics and room set-up for training events.
* May prepare, track and maintain department and staff expense reimbursement records.
* May track department expenditures and reconcile budget spreadsheet.
* May assist with application on-boarding.
* Performs other duties as assigned.

Location: Florida
Additional Information:
Physical Requirements:

With or without reasonable accommodation, employees in this position must be able to sit and type at a computer terminal for up to 8 hours per day with appropriate breaks and perform tasks that require fine dexterity and repetitive motions using the arms, hands, wrists and fingers. Further details of established essential functions for this position will be addressed/discussed during the interview process.

Basic Qualifications:

* Requires a high school diploma or the equivalent (GED). Bachelor degree in a related field desirable.
* Minimum of 2 years of administrative and/or clerical experience in Human Resources required.
* An Associate degree with an HR emphasis; OR recently attained professional HR Certification from an accredited college or university or from the Human Resources Certification Institute (HRCI) or from the Society for Human Resource Management (SHRM); OR college coursework in Human Resources AND 1 year related experience may be considered in lieu of the two years’ experience required.
* Must have strong verbal and written communication skills, customer service skills, excellent attention to detail, the ability to multi-task and work effectively in a team environment.
* Requires accuracy, flexibility, professionalism, and the ability to maintain confidentiality in handling sensitive information.
* Proficiency in Microsoft Office (Word, Excel, Outlook and PowerPoint) and professional level typing/data entry skills are necessary.
* Experience with HRIS systems, including applicant tracking systems, preferred.

Preferred Qualifications:

Florida & Palm Beach County residents are preferred.

Compensation: Commensurate with experience
Job Closing Date:
Open Until Filled Yes
Job Posting Category Administrative & Support
EEO Statement

The Scripps Research Institute is an Equal Opportunity Employer. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected characteristic or status.

Application Instructions

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