Job Description

Requisition Number 06546
Department Name: Procurement - CA
Position Type: Full Time
Position Title IT Sourcing Manager (Purchasing/Procurement)
Position Summary:

Purchases capital equipment, supplies, software, hardware and services requiring superior technical knowledge in many complex areas of contracting, primarily in support of the Information Technology Department. Prepares, negotiates, reviews, edits and implements contractual agreements and may specialize in the purchase of large scientific equipment, facilities services, consulting, furniture, information systems and IT, laboratory commodities, etc. Develops and implements sourcing strategies; manages supplier relationships and performance in compliance with government funding and institutional goals and objectives. Evaluates and selects suppliers; prepares and executes purchase orders and contracts meeting all government regulatory and/or state requirements. Works effectively with all levels of management in a fast-paced technical environment.
RESPONSIBILITIES AND DUTIES
* Drafts and negotiates legal terms and conditions within master agreements, software license agreements, and collaborative types of agreements that shall serve as a basis for future transactions. Negotiates pricing, payment schedules, installation, training and maintenance, insurance requirements, limitation of liability and other purchasing considerations within predetermined scope. Collaborates with TSRI legal counsel when such activities proceed beyond defined scope of approved clause library.
* Drafts and executes purchase orders, capital equipment orders and contracts (for specific IT commodity or transaction or for general use by any Buyer); includes negotiation of legal terms of purchase, working with suppliers and TSRI legal counsel. Researches and resolves all purchase order and contract issues including locating and securing non-delivered goods, coordinating returns, replacements and/or repair of defective items, resolving performance and warranty issues
* Creates and implements strategic, local and institution-wide sourcing strategies for high-value, high-risk, and/or critical categories of spend. Includes development and full execution of complex RFP/RFI or bids; analysis of internal buying patterns and trends; commodity market analysis and segmentation; evaluation and award process including developing TCO (Total Cost of Ownership) models; contract creation, negotiation and finalization; implementation. Ensures long-term contract/program success through SRM, development of KPI’s, data analysis, audits, regular business reviews, end-user communication/education plans, and other methods to ensure contractual obligations are being met.
* Identifies and engages appropriate level of stakeholder, builds alliances and partnerships to garner support; provides departments/labs knowledgeable guidance and/or technical advice in assigned commodity in determining specifications for items/services procured. Responsibilities may include design and specification of customized systems based on customers’ individual needs and requirements.
* Seeks opportunities to drive procurement efficiency through process improvement, automation and leveraging supplier value-add programs. Promotes programs to reduce non-value-add activities and maximize institutional funding.
* Provides daily guidance to Buyers as well as daily support to all stakeholders with respect to their purchasing concerns and TSRI’s policies.
* Audits electronic pricing catalogs for contract compliance.
* May manage ongoing service contracts with third-party suppliers (e.g. building/facilities, shipping/receiving, etc.) and/or on-site representatives. Develops initiatives that support both departmental and institutional goals and objectives.
* May manage residential and/or lab relocations including all sourcing, negotiations and contracts for new lab start-up and on-boarding processes.
* May perform special ongoing assignments such as membership in a local consortium; performing management reporting; partnering with director level management for strategy development; ecommerce testing/training; supervision of various operational processes such as furniture, water, hotel agreements; etc.
* May drive a motor vehicle to travel between buildings on campus.
* Travel may be required to attend conferences, training or meetings at other TSRI locations.
* Performs other duties as assigned.

Location: California
Additional Information:
Physical Requirements:

With or without reasonable accommodation, employees in this position must be able to sit and type at a computer terminal for up to 8 hours per day with appropriate breaks and perform tasks that require fine dexterity and repetitive motions using the arms, hands, wrists and fingers. Further details of established essential functions for this position will be addressed/discussed during the interview process.

Basic Qualifications:

* Bachelor’s degree, preferably in Business Administration or Information Technology, or the equivalent combination of education, training and experience.
* Minimum 7 years of procurement experience in a research, educational, biotechnology or other government-funded organization demonstrating skills and experience with sourcing, strategic negotiations, contractual language addressing liability and software licensing, intellectual property, and risk management awareness.
* Demonstrated subject matter expert level understanding of the IT, MRO/furniture and/or scientific commodity base as well as current market trends in the scientific market place as appropriate for assigned commodity based on the specific position.
* Highly organized.
* Able to analyze information and make sound decisions under time constraints.
* Able to implement large projects/conversions in an efficient and highly successful manner
* Lead or supervisory experience may be required depending upon specific position.
* Demonstrated TCO skill and experience.
* Excellent interpersonal as well as verbal and written communication skills.
* Strong skills using Microsoft Office (Word, Excel, Outlook, PowerPoint, etc.). Requires particularly strong skills with Excel.
* Knowledge and experience with procurement systems and applications and the ability to learn the same (OneSolution, Jaggaer (SciQuest) and DocuSign.
* Excellent bid evaluation, analysis and negotiation skills.
* Familiarity with Government Funding (2 CRF 200 Uniform Guidance), FARS and other Government Funding regulations preferred.
* Must be able to drive a motor vehicle and possess a valid drive license for the state in which the job is held.

Preferred Qualifications:
Compensation: Commensurate with Experience
Job Closing Date:
Open Until Filled Yes
Job Posting Category Administrative & Support
EEO Statement

The Scripps Research Institute is an Equal Opportunity Employer. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected characteristic or status.

Application Instructions

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