Job Description

Requisition Number 06857
Department Name: Chemistry - CA
Position Type: Full Time
Position Title Laboratory Administrative Coordinator
Position Summary:

To varying degrees, Administrative Professionals under Research & Academic Affairs perform administrative support activities for multiple supervisors, typically Principal Investigators, as well as for members of their laboratories. A Laboratory Adminstrative Coordinator is an integral part of the research team at Scripps Research. This role will require knowledge, interaction and communication with each division of Scripps Research from Faculty, Departments, Graduate Studies, Research Services, Support Services, Human Resources, the Kresge Library and the offices that comprise each of these divisions. Sensitivity and discretion in dealing with confidential matters is an essential element of this position.

Position Description
Location: California
Additional Information:
Physical Requirements:

With or without reasonable accommodation, employees in this position must be able to sit and type at a computer terminal for up to 8 hours per day with appropriate breaks and perform tasks that require fine dexterity and repetitive motions using the arms, hands, wrists and fingers. Further details of established essential functions for this position will be addressed/discussed during the interview process.

Basic Qualifications:

High school diploma or equivalent (GED).
Minimum three years directly related experience as an administrative assistant in an environment such as medical, research, educational or legal where duties included preparing detailed and specific forms (i.e. grants, contracts, legal documents);

Team player - ability to work with others of diverse backgrounds, as well as willing to step in and offer assistance without prompting

Willingness to learn - adaptable and capable of learning new skills.

Adept in use of technology - familiar with Microsoft Office software, such as Excel, Word, PowerPoint, Outlook, as well as Adobe products.

Financial/Accounting skills - ability to understand and make purchasing and hiring decisions based on financial reports.

Strong verbal and written communication skills - handling incoming correspondence in a timely and professional manner, with a friendly and positive attitude.

Organization - strong organization skills needed to keep yourself, as well as the lab(s) organized. This includes coordinating group schedules, events, and files in addition to the PI and/or lab members documents.

Time management - excellent time management is crucial and, as the main resource for your team, you need to accurately plan your tasks and the time they will take.

Strategic planning - must be able to prioritize your tasks in order of importance or plan out processes for the entire office to follow.

Resourcefulness - be resourceful in getting tasks done, through multi-tasking and creative thinking skills.

Detail oriented - handle communications effectively with thought toward outcome and process, to ensure that your work is accurate and trustworthy.

Anticipating the need of others - the ability to anticipate needs and complete important tasks without necessitating reminers. Taking the initiative to support the PI and their lab members and/or provide constructive criticism when needed.

Preferred Qualifications:
Job Closing Date:
Open Until Filled No
Job Posting Category Administrative & Support
EEO Statement

The Scripps Research Institute is an Equal Opportunity Employer. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected characteristic or status.

Application Instructions

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